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ADMINISTRATIVE ASSISTANT

Job Title: Administrative Assistant
Department: Staff / 12 Month
Reports To: DR Operations Manager
FLSA Status: Salary, Non-Exempt – Part-time, Twelve Month position

 

PURPOSE/GOALS:

The Administrative Assistant is charged to advance the work of the Dyslexia Resource (DR) through mission-aligned administrative support. The Administrative Assistant to the DR will provide multiple levels of clerical and administrative support to the team ensuring efficient day-to-day work flow and optimum functionality in the department. In addition, the Administrative Assistant will be an “ambassador” for the DR when developing relationships with the Leadership Team, Board of Trustees, partner schools, customers, audiences, and members of the faculty and staff. The DR Administrative Assistant must model a good work ethic, energy level and integrity as they advance the mission of the DR, which is to empower communities to serve dyslexic learners.

 

ESSENTIAL FUNCTIONS:

Administrative Support

  • Provide general administrative services to the DR while continually maintaining high standards when managing confidential information
  • Coordinate scheduling of appointments and maintain DR leadership and training calendars
  • Manage DR’s communications with customers, partner schools, and other inquiries
  • Assist the Director of Teacher Training in planning, scheduling, and communicating open courses each semester
  • Coordinate intake, communications, and customer service for the DR’s private/custom teacher training clients 
  • Provide administrative support to DR leadership during recruitment cycles by coordinating scheduling, applicant correspondence, filing supporting documents, and updating applicant tracking
  • Coordinate with the DR Accounting Manager to ensure required documentation is accounted for in the Finance Office and subscriptions, engagements, and vendors are managed appropriately
  • Facilitate agenda items, notes, and action items for the DR’s biweekly team meetings; record minutes and follow up to ensure that action items are completed
  • Maintain organized lists of the DR constituents and audiences through MailChimp
  • Proactively review the DR website and send periodic updates to our digital media firm
  • Provide day-to-day assistance to the DR Team in scheduling, communications, supplies and other orders, and general office tasks
  • Act as liaison between DR staff and Technology Manager to ensure the proper distribution, support, and maintenance of tech devices and equipment
  • Assist with other clerical duties related to the DR as assigned

 

REQUIREMENTS:

  • B.A. or B.S. preferred
  • Minimum of 3 years related administrative/support experience
  • Prior school experience very helpful but not required
  • Data management experience is a must
  • Knowledge of scheduling software is a plus

 

KEY COMPETENCIES:

  • Ability to take direction from Operations Manager and DR team members
  • Ability to work independently, with little supervision
  • Proven ability to organize and prioritize multiple projects and tasks 
  • Ability to communicate professionally and effectively through written and verbal communication
  • Exhibit diplomacy and discretion at all times

 

WORKING RELATIONSHIPS:

Operations Manager, Director of Teacher Training, Director of Research & Development, Purpose Built Program Coordinator, Director of Communications, Director of Community Engagement, Accounting Manager, partner schools, customers

 

QUALIFICATIONS:

Must be able to perform each primary responsibility satisfactorily. Able to read and interpret documents and routine reports. Must be able to lift up to 30 pounds. Will be required to file in both low and high drawers.

 

Salary is commensurate with experience.

 

Interested candidates should send their current resume and cover letter to Michele Santa Maria, Director of Human Resources or fill out the form below.

 

The Schenck School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, The Schenck School complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Schenck School expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the School’s employees to perform their job duties may result in discipline up to and including discharge.

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  • Max. file size: 128 MB.
  • Max. file size: 128 MB.
    The Dyslexia ResourceAdministrative Assistant